Health and Safety Incident Reporting

Wellington Water requires all serious incidents (based on the actual or potential outcome) to be reported rapidly in accordance with our Incident Notification Matrix. This includes:

• Fatalities
• Events resulting in permanent injury, disability or multiple serious injuries.
• Notifiable events to a regulator
• High potential events
  • • Events that had the reasonable potential to result in an outcome listed above.

Should an event be notifiable to a regulator Wellington Water must be notified as soon as possible after the incident occurred, but no later than one hour after the initial notification is made to the regulator.

Immediate / rapid notification of non-serious incidents is not required and will be captured in the monthly health and safety report (Section 7).

Findings from incidents and investigations must be shared with Wellington Water. Wellington Water may share these findings with the wider supply chain to ensure health and safety lessons are shared.

Contractors must ensure that they are monitoring and gaining assurance of their health and safety performance and make efforts towards continual improvement.

All contractors undertaking work for Wellington Water must complete a H&S Report for all work carried out in the previous month. This includes work on Wellington Water sites or for Wellington Water related work:

• Number of First Aid Injuries (FAI)
• Number of Medically Treatment Injuries (MTI)
• Number of Restricted Work Injuries (RWI)
• Number of Lost Time Injuries (LTI)
• Number of Proactive Safety Conversations
• Number of H&S reports (including contractors own audits)
• Number of Hours worked for Wellington Water
• Summary of any incidents that occurred on Wellington Water sites or projects
• Summary of Hazard and Risk Identifications on Wellington Water Sites or Projects
• Summary of proactive safety interactions that occurred on Wellington Water sites or projects
• Details of any interactions with a health and safety regulator.

Wellington Water may undertake assurance monitoring activities, these could include audits, site inspections, and safety conversations. This monitoring activity may be undertaken by Wellington Water workers, or our nominated third parties. Wellington Water expects contractors to:

• Participate, collaborate, and cooperate in any assurance activities
• Provide Wellington Water (and its representatives) with safe access to sites
• Implement any actions and recommendations required by Wellington Water required to comply with these Contractor expectations.